Below you will find a list of the most frequently asked questions about weddings and events at The Club at Hillbrook.
Do you need to be a member in order to have your event at
The Club at Hillbrook?
You can either be sponsored by a current club member with their written approval or you will be required to join the club with our basic dining membership. Reciprocal club members may not be used as sponsors.
View this document for our membership information.
View this document for our membership information.
Do we need a wedding planner ?
While we want to offer you as much support as possible, we do always encourage the booking of a planner.
Our team is here with you all day, helping in anyway that we can but we want to make sure that you have support from all angles at
all times throughout your event. When you have a planner, our staff can take the extra care to make sure that your event
runs seamlessly from the moment you and your guests step through the door, while your planner makes sure that you are
taken care of to the highest level!
Our team is here with you all day, helping in anyway that we can but we want to make sure that you have support from all angles at
all times throughout your event. When you have a planner, our staff can take the extra care to make sure that your event
runs seamlessly from the moment you and your guests step through the door, while your planner makes sure that you are
taken care of to the highest level!
How many people can your rental spaces realistically hold
for a wedding or event?
For weddings, our enclosed pavilion holds up to 240 people comfortably.
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For small events, our living room can seat up to 40ppl or a standing cocktail hour up to 75ppl.
The tavern can seat up to 60ppl or a standing cocktail hour up to 150ppl with the use of our small dining room.
The outside patio can seat up to 200ppl for non wedding events or a roaming cocktail party of up to 300ppl.
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For small events, our living room can seat up to 40ppl or a standing cocktail hour up to 75ppl.
The tavern can seat up to 60ppl or a standing cocktail hour up to 150ppl with the use of our small dining room.
The outside patio can seat up to 200ppl for non wedding events or a roaming cocktail party of up to 300ppl.
Can I bring in my own caterer or food ?
The short answer is no. Hillbrook does not allow any outside food be provided for events due to liability concerns.
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However, we do allow you to bring in any of your own desserts and we are happy to display them for you.
You may also provide a specialty late night snack item such as Swenson's or a favorite pizza as long as the item
is clearly labeled as to where it is from and Hillbrook cannot take any part in the preparation of the item. Hillbrook does
provide late night snack options in house so be sure to ask for a menu!
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*If you have an item that you wish to bring in that is something we cannot provide, with approval from the chef and a liability release form,
we may be able to allow an item to be brought in.
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However, we do allow you to bring in any of your own desserts and we are happy to display them for you.
You may also provide a specialty late night snack item such as Swenson's or a favorite pizza as long as the item
is clearly labeled as to where it is from and Hillbrook cannot take any part in the preparation of the item. Hillbrook does
provide late night snack options in house so be sure to ask for a menu!
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*If you have an item that you wish to bring in that is something we cannot provide, with approval from the chef and a liability release form,
we may be able to allow an item to be brought in.
Are there any surprise costs?
No!
We have designed our wedding packages to be as all inclusive as possible. The only way the price would change is if
you are asking us to add something on. All packages include service charge with tax being separate.
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Small event pricing is done in a more ala carte style so each item will be individualized.
However, just as above, we are only ever adding what you ask us to or what you see written in the contract.
We have designed our wedding packages to be as all inclusive as possible. The only way the price would change is if
you are asking us to add something on. All packages include service charge with tax being separate.
-
Small event pricing is done in a more ala carte style so each item will be individualized.
However, just as above, we are only ever adding what you ask us to or what you see written in the contract.
How long do I get the event space for?
For a wedding, there would be 1 hour for a ceremony and 6 hours for your reception, beginning at guest arrival.
Events cannot go beyond midnight.
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Small event contracts include up to 4 hours.
Events cannot go beyond midnight.
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Small event contracts include up to 4 hours.
How early can bridal party get into the club day of to begin getting ready?
The bridal party can begin getting ready starting at 8:00am on the day of their event. If earlier is needed, there is an hourly
charge applied for any time prior to 8am.
charge applied for any time prior to 8am.
Will the club be open to members during my event ?
Depending on the time of year and size of your event, there is a possibility that parts of the club may be operating during your event.
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Between Memorial day and Labor day the pool does not close down for events. There is a separate entrance and exit for pool members and they are always made aware of ceremony start times so they may be respectful of events taking place.
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For all weddings and events over 50 people, the club will close for dining during your event time.
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Between Memorial day and Labor day the pool does not close down for events. There is a separate entrance and exit for pool members and they are always made aware of ceremony start times so they may be respectful of events taking place.
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For all weddings and events over 50 people, the club will close for dining during your event time.
Do you provide alcohol?
The Club at Hillbrook operates as a bottle club. This means that all events must provide the beer, wine and liquor for their event.
Hillbrook will provide the glassware, bartenders and mixers needed for drinks. Corkage fees may apply.
*Kegs and Shots are NOT permitted
Hillbrook will provide the glassware, bartenders and mixers needed for drinks. Corkage fees may apply.
*Kegs and Shots are NOT permitted
Do we have to use Hillbrook preferred vendors?
While we do not require you use the preferred vendors, we do strongly encourage you to consider those that we recommend. The vendors in our list are all individuals or companies that we have worked with and trust to handle your event properly.
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Should you wish to use someone not on our list, we kindly ask that you let us know who you are considering.
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Should you wish to use someone not on our list, we kindly ask that you let us know who you are considering.
What is the service charge? Is it gratuity?
The service charge goes towards the daily operations of the club as well as management, kitchen staff, housekeeping, maintenance
and a higher wage for the wait staff.
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While the service charge is not seen as gratuity, tipping is 100% at the discretion of the client. It is never expected or required.
and a higher wage for the wait staff.
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While the service charge is not seen as gratuity, tipping is 100% at the discretion of the client. It is never expected or required.